Whether you're new to OCR, or already offer our qualifications, you might find our admin overview useful. This outlines the main administration processes for our Functional Skills qualifications, and will guide you to the relevant, detailed information on our website.
If you haven’t offered Functional Skills before, or haven’t made entries for Functional Skills in the last three years, you'll need to complete the vocational centre approval form.
A visit to your centre may be required – but we will let you know when we receive your application.
If you wish to run on-screen tests, you must sign up to get access to Surpass, the on-screen test system.
Your Special Educational Needs Co-ordinator (SENCO) may need to apply for access arrangements.
These are made before an exam series to enable candidates with particular requirements to demonstrate attainment.
See the access arrangements page, the centre handbooks on the qualification pages and the OCR Instructions for more information.
You need to make individual entries for each unit of the qualifications your candidates wish to take:
Levels 1 and 2 English Speaking, Listening and Communication and all Entry Level assessments
The assessments can take place at any time, with information and guidance in the centre handbooks on the qualification pages.
Once the assessment has been conducted, and the work marked, you should make a claim and send candidate work by post to be moderated (see the remote moderation section).
ICT Level 1 and 2, Mathematics Level 1 and 2, English Reading and English Writing Level 1 and 2
You must deliver the exams in line with the regulations specified in the OCR Instructions.
You will receive examination materials within 5 days of making entries.
These must be logged on receipt and stored securely.
Once you open a question paper package, you have 5 working days to carry out the exam – see the dates calculator.
Both used and unused papers, together with the question paper return notice (A507), must be returned to the OCR examiner within 10 working days of receipt.
Online attendance lists must be submitted via Interchange after the exam.
The on-screen test system consists of an online administration website, Surpass, and test software to be installed at your centre.
You enter candidates using Surpass and then schedule tests or download them to use later.
See the on-screen test section for more details.
Results will be issued as follows:
Once a learner has achieved the number of units required for the qualification they are entered for, the overall results will be automatically issued.
Certificates will be issued five working days after results are available together with hard copy control reports.
If you have questions about results, including missing results, use one of our post-results services.
If you're still unhappy with the post-results decision then you may be able to appeal.
Check the fees for each service.