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Moderated assessment arrangements for general qualifications include non exam arrangements, coursework, portfolios and controlled assessment, which are all referred to as candidate work.
This section should be read in conjunction with the JCQ Instructions for conducting coursework, Instructions for conducting controlled assessments and Instructions for conducting non examination assessments (new GCE & GCSE specifications).
There are several stages to carrying out internal assessment:
Approximately one month before the exam series, centres can view the OCR exams directory on Interchange which provides information on the materials that are required for each assessment they have made entries for.
For details of how to present candidate work, please see the JCQ instructions.
If centres are working together in a consortium, i.e. in cases where all candidates from different centres have been taught and are assessed together, but where they are entered through the centre at which they are on roll, you must submit the JCQ Centre Consortium Arrangements form by the deadlines stated on the form.
Centres should mark each piece of work according to the instructions and criteria provided in the specification for each unit.
Forms to help you mark and administer candidate work – many of them interactive – are provided.
These may be called a cover sheet, unit recording sheet or centre assessment form, depending on the specification.
You can download all the forms from our handy 'forms finder' page (they are also available on each qualification page).
Complete one per candidate and attach it to the front of the work.
Each candidate must sign a declaration before submitting their work to their teacher to confirm the work is their own and any assistance given and/or sources used have been acknowledged. A sample can be downloaded here:
Sample candidate authentication statement
It is the responsibility of centres to ensure every candidate does this.
These statements should be retained within the centre until all enquiries about results, malpractice and appeals issues have been resolved.
A mark of zero must be recorded if a candidate cannot confirm the authenticity of their work.
Teachers are required to declare the work submitted for internal assessment is the candidate’s own work by sending the moderator (or uploading to the Repository) a centre authentication form (CCS160) for each unit at the same time as the candidate work. (This is also a requirement for private candidates.)
If a centre fails to provide evidence of authentication, we will set the mark for that candidate to Pending (Q) for that component until authentication can be provided.
Centres must carry out internal standardisation to ensure marks awarded by different teachers are accurate and consistent across all candidates entered for the unit from that centre.
If centres are working together in a consortium, you must carry out internal standardisation of marking across the consortium.
You must ensure marks for all candidates, not just those in the sample, are checked for both addition and transcription errors before submission.
All marking and internal standardisation must be completed in good time and before the marks are submitted to OCR and the moderator.
Deadlines for submitting marks and authentication are available in the key dates document.
Marks should be submitted electronically to OCR by one of the following methods:
It is no longer possible to submit marks by using the hard copy internal assessment mark sheets (MS1).
Moderation cannot begin until we have received all the marks.
Marks must also be posted to the OCR moderator (or uploaded to the OCR Repository).
If a candidate did not produce work, the candidate should be submitted as absent.
If we do not receive your marks, we will contact you.
Teachers and other support staff can be given access to Interchange by their Centre Administrator in order to submit the marks: the ‘Add coursework marks’ role allows you to enter marks and the ‘Submit coursework marks’ role allows you to check marks and submit them to OCR.
To enter marks, log in to Interchange and carry out the following steps:
You have not yet submitted your marks. To submit your marks:
If you discover an error with a previously submitted candidate mark, you will need to complete the Amendment to Centre Marks form.
There is now an interactive form for you to use, which can be downloaded from Interchange.
Click on 'Resources and Materials' and then 'Pre-release Materials'.
The form should be emailed to firstname.lastname@example.org from a centre email address.
You must provide the original total and amended total mark(s) for the component.
Please ensure a copy is also sent to the moderator.
Where a mark is amended by the centre after moderation has started, we may require the work relating to the relevant candidate to be submitted for validation purposes.
If this is the case, we will notify you and provide you with a despatch address.
You will be sent address labels to send the marks and forms to the moderator. (You will also be sent enough copies of the labels to send candidate work to the moderator.)
If you have still not received your labels three days before the mark submission deadline, you can request emergency moderator address information from Interchange.
To do this, log in to Interchange, hover over ‘Resources and materials’ in the left menu, click on ‘Emergency exam labels’ and follow the on-screen instructions.
Requests should be processed within 12 hours.
Before posting the sample of work to the moderator, please ensure the address on the moderator label corresponds to the address provided on the sample request.
If it does not, please contact the OCR Customer Contact Centre.
Once you have submitted your marks to OCR and your moderator, you will receive a moderation sample request.
For most specifications, you will receive a sample request via email from email@example.com.
The following is a list of the exceptions, which will request the sample via post:
Once we start to send sample requests (usually at the beginning of the month in which the mark submission deadline falls), you will normally receive a sample request within one to two days of submitting your marks.
If you are part of a consortium, we will wait until we have received marks from each centre before sending a sample request.
Samples will include work from across the range of attainment of the candidates’ work.
The size of the sample we request depends on the number of candidates for the relevant unit/component:
As we send sample requests via email, it’s essential the email address we hold for your exams officer is correct.
This is the address that is held on the JCQ National Centre Number Register.
If you need to change this email address and, therefore, your exams officer contact details, please send the updated details on centre-headed paper to the JCQ National Centre Number Register as an email attachment to firstname.lastname@example.org.
We can only hold one email address per centre so please do not change this address unless you wish all exams office communications to be sent to a different address.
Depending on the final entry option, candidate samples can be submitted via the OCR Repository, post or via a moderation visit.
The OCR Repository enables centres to submit candidate work electronically for moderation (and, in the case of MFL, for marking) and is an option for most specifications. (You can check this in the Entry Codes booklet.)
You should select this option when you make your entries. Once you receive your sample request, you should upload the work to the OCR Repository within three days of receiving the request.
More information about how to log in and select your candidates is available on the OCR Repository page.
When loading multiple files against multiple or specific candidates, please ensure each of your files are saved with a unique name e.g. 4 digit candidate number followed by an underscore, followed by any other text e.g. 1001_science_portfolio. If your filenames are not unique, when you add new files they will overwrite existing ones.
The sample of candidate work must be posted to the moderator within three days of receiving the request.
Please ensure the address on the moderator label corresponds to the address provided on the sample request and that you use labels for the correct series (not leftover labels from previous series).
On rare occasions, work can get lost in the postal system. We strongly advise you to keep evidence of work submitted to the moderator, e.g. copies of annotated versions of written work or photographs of practical work.
You should obtain a certificate of posting for all work posted to the moderator.
Please ensure you include a return address on the packaging, just in case there is a problem with the delivery. We recommend you do not use courier services or other specialist postage methods, as moderators may experience difficulty receiving deliveries, which can delay moderation.
For some units/components (see the Entry Codes booklet), rather than posting or uploading the sample, the sample will be viewed by a visiting moderator.
The moderator arranges a visit at a date and time convenient to both parties.
For GCE/GCSE Art and Design (current and new specifications), the moderator will contact centres once the marks are received to arrange a visit.
For the following qualifications, forms can be downloaded from the relevant qualification pages. The deadlines for returning forms to OCR can be found on the key dates page.
Instructions for arranging externally examined performances for the following qualifications can be found on the performance page of the orals, practicals and performances area.
In the case of a candidate for whom the internally assessed work has been lost or is missing, or where the work is damaged or is incomplete, then you must apply for special consideration.
In addition, if the candidate concerned forms part of the requested sample, you must substitute an equivalent candidate’s work on, or as near as possible to, the same mark point.
In certain circumstances we may request to see incomplete portfolio evidence where an application has been made.
Usually, internally assessed units are externally moderated.
Moderation is designed to bring the marking of internally assessed units in all participating centres to an agreed standard by checking a sample of the marking of candidate work.
At this stage, centres may be required to resolve any issues the moderator discovers during the external moderation.
Centres may receive one of the following requests, usually by email.
Centres will usually receive the outcome of moderation when the provisional results are issued.
The following reports will be issued via Interchange.
If work was posted to OCR for moderation or selected during visiting moderation, it will normally be returned to centres.
However, we may be required to retain some items as exemplar material for awarding, regulation, archive, teacher training and educational purposes.
We will inform you if work is required. In some circumstances, we may need to request work from a centre.
In such cases, your co-operation in supplying material is much appreciated.
Candidate work should be retained by centres for a minimum of six months from submission.