As outlined in our Cambridge Technicals summer 2023 timeline, it's now time to submit outstanding requests for reduction in assessment from the 2021/22 academic year.
We need all centres that used reduction in assessment in 2021/22, for students certificating in summer 2023 and beyond, to complete this activity.
If you did not use reduction in assessment for any students certificating in summer 2023 and beyond, no action is required.
If you submitted your reduction in assessment requests in April/May 2022, we now need you to check your spreadsheets in Interchange and submit any changes. Your spreadsheets are pre-populated with the individual student details and reduction in assessment unit information you provided last year.
If you didn’t submit your requests in April/May 2022, only the student details are displayed. You will need to add the units they used reduction in assessment for in 2021/22.
You must do this between 20 March and 28 April 2023.
This is the last opportunity to submit your reduction in assessment requests.
Reduction in assessment was only available for moderated units that were planned to be assessed in 2021/22. All units planned to be assessed this year (2022/23) must be completed as normal – you cannot request reduction in assessment for units students are taking in 2022/23, or beyond – see our subject update.
These instructions apply to Cambridge Technicals students certificating in summer 2023 and beyond who require a reduction in assessment from 2021/22.
Log into Interchange, hover over ‘Reduction in assessment’ and click on ‘Cambridge Technicals’ in the left-hand menu. You'll need the Interchange Centre Administrator role to view this menu item.
Select ‘2022’ from the dropdown menu.
You'll see listed:
Students who have already completed their qualification and received their overall result will not be listed.
If you don't see a student, subject or qualification you're expecting, please contact us at email@example.com.
For each qualification, click on ‘Edit’ and you'll see a screen similar to the following:
Click on ‘Download New Template’ to download the spreadsheet containing a list of your students and all the moderated units available for that qualification.
If you told us your reduction in assessment information in April/May 2022
Your spreadsheet will be pre-populated with the information you provided. The unit(s) you told us were being reduced will have a ‘Y’ in the relevant unit column.
Please check your spreadsheet carefully to make sure:
You don’t need to upload and resubmit your spreadsheet if everything you told us last year is correct. No further action is required if:
If you need to make changes, including topping-up and moving-down, you will need to upload an updated spreadsheet:
If you didn't tell us your reduction in assessment information in April/May 2022
You must add a ‘Y’ to the moderated units(s) the students used reduction in assessment for in 2021/22.
To do this, you must follow step 4 and upload an updated spreadsheet.
If you need to move a student to a different size qualification, see the instructions below on topping-up and moving-down first – do not resubmit your spreadsheet yet.
Do you have blank spreadsheets?
A spreadsheet will be blank (there is no pre-populated data in the unit columns) because either:
If you need to move a student to a different size qualification, carry out the following steps before submitting your spreadsheet:
Where a student was missed from the original reduction in assessment submission last academic year, enter ‘Y’ or ‘y’ in the relevant unit column, do not use ‘yes’. You must leave the ‘Y’ in place for the other students. Removing the ‘Y’ will cancel your reduction in assessment request for those students and we will not calculate a result for the unit.
If you submitted a reduction in assessment against the wrong unit, remove the ‘Y’ and add it in the correct unit column.
You must not enter anything where reduction in assessment is not being used.
If you have made changes, you must upload your spreadsheet.
When you have completed and saved your spreadsheet, click ‘Upload file’ then ‘Choose File’ and browse to your saved file. Click ‘Open’ and then ‘Upload’.
You'll see the following message while the file is being validated. Do not refresh this screen. Instead, you can click ‘Back to dashboard’ to see the latest status of your file.
As validation may take a few minutes, you may need to refresh the dashboard screen if the file has not validated immediately. You do not need to stay on this screen while the file is validating.
If there are any errors, the qualification status will show as ‘File has errors’. Click ‘Edit’ and then ‘View errors’ to download a spreadsheet listing any errors in the file. To fix the errors, you can either:
A list of the common error messages and why these would appear can be found in our FAQ.
You can then upload the replacement file by clicking on 'Replace file'.
As soon as a qualification status shows as ‘Ready to Submit’ you can submit your file to us. To submit your file, either select the check box on the individual row or click the top check box to select all files with a Ready to Submit status and click ‘Submit’.
Click the checkbox and click on ‘Confirm and Submit’.
You will see the status changes to ‘Submitted’ on the dashboard.
If you need to replace a spreadsheet after you have submitted it, you can click on 'Reopen' on the dashboard and replace the file. You can do this as many times as you need to until the deadline.
A reduction in assessment request must be supported with a declaration by the Head of Centre or senior leadership member. This confirms the requirements we have asked centres to observe have been followed. If you completed the reduction in assessment declaration last year, you do not need to submit this again.
You can check if you've already submitted the declaration in the reduction in assessment area on Interchange. If you have not already submitted a declaration, you must do this when you submit your changes. You can view the steps on how to do this in our FAQ.
Take a look at our Cambridge Technicals FAQs for further support:
If you have any queries, please contact the OCR Customer Support Centre on 01223 553998 or email us at firstname.lastname@example.org.