Checkpoint 1

For Checkpoint 1, we need you to confirm which students are expecting a qualification result in summer 2023: 

• You must complete and submit our Checkpoint 1 certification forms for each Cambridge Technicals qualification where you have qualification entries (registrations). 
• The certification forms are interactive PDFs and will be available by 3 April. 
• The forms contain details of all students with a qualification entry made between 1 September 2021 and 27 March 2023. 
• You must complete and submit these by 28 April 2023. 

Read on for how to access, complete and submit the forms.

You can access your Checkpoint 1 certification forms from our secure site, Secure Exchange.

For Secure Exchange, there is only one username and password for your centre which belongs to the exams officer. 

• New users – If you’re new to Secure Exchange, we will set up an account for you. We'll email your username and password to the email address held on the JCQ National Centre Number Register (NCN).
  
• Existing users – If you’re already using Secure Exchange and you’ve forgotten your password, see below. Please note, if you have an existing Secure Exchange account, which isn’t linked to the email address held on the NCN register, we’ll set up a new account for you. We will email your username and password for this account to the NCN email address.
  

If you’ve forgotten your username or password, your exams officer must contact us on 01223 553998 or email support@ocr.org.uk.

1 Logging into Secure Exchange 

Go to https://mft.cambridgeassessment.org.uk/ and log in using your Secure Exchange username and password. You’ll be prompted to change your password if you’re logging in for the first time. 

Note: If you’re not able to access this site from your browser, please check Secure Exchange is listed as a trusted site on your browser’s security settings. If the web address is not already listed, type in the URL and click ‘Add’. You will only need to do this the first time you log in. 

2 Navigating to your certification forms 

1. From the left-hand navigation pane, select FOLDERS.
   
2. Open the CambridgeTechnicals > CambTech_Questionnaire > Centre_##### folder.
   

3 Downloading certification forms 

Select the relevant form(s) to download. Click the download button and save the forms.

The forms contain the details of all students with a Cambridge Technicals qualification entry (registration) made between 1 September 2021 and 27 March 2023. Students who have achieved their qualification (certificated) before 15 November 2022 will not be included.

You must complete the interactive forms electronically – please do not print and scan them.

To complete the forms, tell us the students who are: 

• Certificating in summer 2023 – Tick the ‘Certification’ box for all students expecting to complete their Cambridge Technicals qualification in summer 2023. 
• No longer studying – Tick the ‘Delete reg’ box if the student has left your centre or is no longer studying the qualification and you want us to delete the qualification entry (registration). Do not use this option for students completing their course after summer 2023, or for students topping-up or moving down qualifications. 

You can choose to rename your completed forms, but they must remain as PDF documents. If you choose to rename your forms, file names cannot be longer than 50 characters. 

When you have completed the form, please save a copy for your records.

You now need to upload the form to the ‘CambTech_ReturnToOCR’ folder within our system, Secure Exchange:

1. Log into Secure Exchange.
   
2. Open the CambridgeTechnicals > CambTech_ReturnToOCR > Centre_##### folder.
   
   
3. You can drag and drop your completed forms into this window from your desktop/system folders, or you can click ‘Upload Files’ to browse for the forms from your desktop/system folders. We can only accept PDF forms – we cannot any other file type or .zip files.
   

Once we process your form, we’ll remove it from the ‘CambTech_ReturnToOCR’ folder. If you need to make any changes to your submitted form, please contact us. Do not resubmit your form.

The information on my certification forms is not correct, what should I do?

• A student is not included on the form – Check the student is not listed against a different size qualification. If the student is still missing, you can confirm they are certificating in summer 2023 by emailing us at vqprocessing@ocr.org.uk. A missing student may mean a qualification entry (registration) has not been made. If this is the case, make the entry via EDI or Interchange and email us to confirm the student will be certificating in summer 2023. Please include your centre name and number, subject, qualification and student details.
  
• A student is entered (registered) for the wrong size qualification – If the student expecting to complete a different size qualification in summer 2023, tick the ‘Certification’ box for the qualification they are currently entered for and make the required top up/move down entry via A2C or Interchange.
• Student details are incorrect – If a student’s details are incorrect, eg misspelt name or incorrect date of birth, please email the details to vqprocessing@ocr.org.uk. Tick the ‘Certification’ box if the students is certificating in summer 2023.
• Duplicate student records – If a student has more than one OCR candidate number and a duplicate record exists:
• please email vqprocessing@ocr.org.uk with the details to request the duplicate records are merged.
• if the candidate is certificating in summer 2023, tick the ‘Certification’ box against the lowest OCR candidate number for the subject. 

A student has unit achievements, can the qualification (registration) be deleted?

• Yes, if the student has left your centre or is no longer studying the qualification, we can delete a qualification entry. Any units the student has achieved will remain visible on Interchange.

I've submitted my certification forms, can I make changes?

• Do not resubmit your form. Instead, please email vqprocessing@ocr.org.uk explaining what has changed from the original submission. You should label the subject of your email ‘CERTIFICATION AMENDMENT’ and include your centre number and qualification entry code.

In April, we're providing live, online support sessions to help guide you through the key steps in making sure all your students receive their Cambridge Technicals results as planned this summer.

Our Cambridge Technicals: Steps to results sessions are suitable for exams officers and teachers and will cover the following:

• the Cambridge Technicals summer 2023 timeline
• arrangements for Checkpoint 1
• getting ready for Checkpoint 2
• our new Progress Tracker
  
• arrangements for reduction in assessment from 2021/22
• an opportunity to ask questions.

You can book a place now on our Cambridge Technicals: Steps to results sessions – we'll be adding more dates soon.

If you have any queries about completing or submitting the certification forms, please contact our Customer Support Centre on 01223 553998 or email support@ocr.org.uk.