Candidates must provide sufficient and valid evidence to prove their competence meets the requirements of the qualification. This evidence can be:
The way in which most candidates collect and organise their evidence is generally referred to as a portfolio of evidence.
The portfolio usually contains copies of documentation and may be presented as hard or soft copy, or may be signposted to its original location within the candidate’s workplace.
You may also wish to use e-portfolios; there are a number of e-portfolio products you can use:
The cumulative assessment record (CAR) is normally included in the candidate’s portfolio:
This is the candidate’s record of the evidence that has been assessed and accepted as proof of competence by the internal assessor.
It is the responsibility of the candidate and the centre to complete the CAR and should be regularly updated.
It may be viewed by the centre’s internal quality assurance personnel and OCR external verifier for sampling purposes as part of the quality assurance process.
Templates are available for the recording documents to be used in a CAR from the relevant qualification page and centres will need to customise these for the qualification the candidate is taking.
You may also design your own forms which must be approved during the approval visit or by our external verifier as part of the quality assurance process. Any amendments must also be approved by the OCR external verifier. You must keep a record of when and by whom the document was approved for future reference.
If the CAR is designed by the centre, it must:
Provide general and specific guidance on how it should be completed by the candidate
Identify the qualification title and level and name OCR as the awarding body
Summarise and record evidence on an element or unit basis
Identify the achievement of each unit
Ensure all the requirements of the qualification have been met to show:
Make provision for signature against each element/unit by the candidate and the assessor, including the dates of the signatures and any countersignature, if necessary
Allow assessors and candidates to provide a written declaration that the evidence is authentic and that the assessment was conducted under the specified conditions or context
Make provision for signature, with date, by the internal verifier if the evidence has been included in any sampling of assessments by the internal verifier.
A reliable system must be in place for recording assessment judgements and decisions.
Assessment records are required for internal and external verification. They must be securely retained by the centre for a minimum of three years following candidate achievement of the qualification.
Assessment records can be in any format but must show:
Please refer to the relevant centre handbook for any additional requirements.