Entries allow us to personalise key documents with candidates’ details, allocate moderators to centres and exam scripts to examiners, send you question papers and supply candidates with results so they’re a key part of the assessment cycle.
For most vocational qualifications, you enter candidates for either the full qualification or individual units. They should not be entered for both:
- Full award entry – for candidates who are intending to complete the whole qualification rather than just individual units. This is often a more cost-effective way to make entries.
- Unit entry – for candidates building up their qualification unit by unit.
You can either make ‘named’ or ‘unnamed’ entries:
- Named entry (preferred) – this option requires less work later as details of the candidates are already in Interchange.
- Unnamed entry – the flexible option if you want to order a number of units or qualifications in bulk, without specifying who will be taking them. This option is not available for verified qualifications.
For vocational qualifications, which are on-demand, there are no specific entry deadlines and entries are processed within 24 to 48 hours.
The entry codes booklet for vocational qualifications contains all the codes and rules of combination together with assessment availability.
All our entry fees are provided in the fees list. Please check this document carefully to ensure you don’t incur late entry fees.
Invoices will be sent (normally via email) to your accounts contact once you have made your entries.
To query an invoice, please forward a copy of the invoice and supporting documentation to creditcontrol@ocr.org.uk, quoting your centre number and invoice number.