You can check your entries using the entry feedback documents or Interchange.
We issue the following hard copy reports. This is another chance to check candidates’ personal details – do not wait until certificates are issued as charges are made for replacement certificates.
| Report |
Shows |
| Certification warning report |
For unitised qualifications only. Warnings for any candidates entered for certification who have an error with their entry, e.g. the wrong certification entry or an invalid combination of units or not satisfying the terminal rule. You must resolve any problems so candidates will receive the correct certification grade. Explained in more detail below. |
| Centre summary of entries |
The total number of entries made for each unit/component, option and certification. |
| Centre statement of entry by candidate |
A summary of all entries made for your centre, listing candidate details and the units, options or certifications for which they have been entered. Individual candidate statements of entry which provide details of candidates’ entries and the associated timetable details by candidate can also be printed from Interchange (these are no longer sent via hard copy).
|
| Timetable clash report |
Details of timetable clashes between OCR exams. |
These alert you to problems and issues; please act on them to ensure that you receive your results successfully. Some of the issues you may need to check:
- Has the candidate got more than one UCI?
- Has an entry been made?
- Should you have made the certification entry or do you need to withdraw it?
- Is the candidate eligible for certification?
- Have the terminal rules been followed?
- Does the candidate have all the unit entries they need to certificate?
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Interchange is ideal for checking your entries as it always displays the most up-to-date information. You can view entries by assessment or by individual candidate. You can do this, once you have logged in, by hovering over ‘Entries’ and then selecting ‘View entries’ or ‘Make and view entries’ under the relevant heading in the left-hand menu.
View the entry submission history to check we’ve processed your entries:
- Log into Interchange.
- Hover over ‘Entries’ and click on ‘Entry submission history’ in the left-hand menu.
- Click on ‘GCE, GCSE, Entry Level Certificate, FSMQ, Cambridge Nationals, Principal Learning, Project’.
- Click the ‘View entry submission history’ link. You will then see a screen similar to the one below.
You can search or filter to find any entries that have not been processed.
If you have any entries with ‘No’ in the ‘Processed’ column for more than 72 hours, please contact us.
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