Transfer candidates

What is a transferred candidate?

This is where a candidate transfers from one registered centre to another JCQ-registered centre after the submission of examination entries.

The candidate’s entry remains with the school or college that entered them and the candidate remains their responsibility.

The candidate retains their original candidate number and unique candidate identifier (UCI) throughout the examination series.

If you want the results to be sent to the host centre, the entering centre would need to withdraw the entry so the new centre can submit a new entry.

Only timetabled exams can be transferred; non-examined components such as non-exam assessment, controlled assessments, coursework and practical assessments are excluded from these arrangements.

We charge an administrative fee for the transfer of each candidate. Details can be found in the fees list.

Any administrative fees charged by the host centre are the responsibility of the entering centre.

How to arrange a candidate transfer

1. Check the transfer is allowed by referring to the JCQ Guidance Notes Concerning Transferred Candidates, available from the JCQ website. 
2. Access the Centre Admin Portal (CAP): log in to Interchange, hover over ‘JCQ Centre Admin Portal’ and then click on ‘JCQ Centre Admin Portal’ again in the left-hand menu.
3. The entering centre completes and submits stage 1 of the CAP online form.
4. An email is sent to the host centre. The host centre then completes stage 2 of the CAP online form by the relevant deadline (see key dates and deadlines).

1. We’ll email both the entering and host centres to tell you whether the transfer is accepted or declined.
2. Where necessary, arrangements must be made between the two centres to complete any internal assessments and the associated marks must be submitted to OCR with the entering centre’s marks.
3. We'll email the attendance register and labels to the host centre before the exam series.
4. The host centre will download stationery, question papers and other essential materials from our secure system, Digital File Despatch*. 
5. For examinations, the entering centre completes the attendance register to show the candidate has transferred to another centre by writing ‘Transferred to/T [centre number]’ next to the candidate name. Please leave both the ‘Absent’ and ‘Present’ boxes blank to prevent a delay in issuing the candidates' results.
6. Lastly, results and certificates will be sent to the entering centre.

*If the host centre has not used Digital File Despatch before, we will create an account for them. Automatically generated emails will be sent when materials are available to download.